аЯрЁБс>ўџ -/ўџџџ,џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС‡b №ПYjbjbаа ( hВhВYџџџџџџˆ‚‚‚‚‚‚‚ьЄ ьQŠМММММ———ШЪЪЪЪЪЪ,лR-”і‚—————іУ‚‚ММл УУУ—‚М‚МШУ–4Ъ"‚‚‚‚—ШУУrМT‚‚МА щЊZЦ­М !0QžСУСМУ‚ььЄььSANDPIPER ISLE CONDOMINIUM ASSOCIATION Board of Directors Meeting April 21, 2009 Call to Order: Mr. Witt called the meeting to order at 3pm in the Clubhouse. Notice: Due notice was given. Quorum: Was established with Mr.’s Witt, Strumm and Curtiss in attendance. Ms. Haas and Mr. McCoy were unable to attend. Minutes: Minutes of March 17, 2009 were motioned, seconded and approved as revised. Committee Reports: Building report: Mr. Witt reviewed Mr. McCoy’s report as submitted on April 19…six of the eight four plexs have been painted and looking good. 38 new lights are up on bldgs E & F with new 13w soft white bulbs. The pool was down due to skimmer line breaks and has been repaired. A new pool attendant appears to be doing a good job. The cleaners are going to replace the club house bulbs with 13w and then clean the mid rise lights. They will also clean B & C bldg. high lights next week. Grounds report: Jami toured the area w/Mr. McCoy on 4/8…looks good. She will conduct a walk around with interested residents on 4/23 at 9am. Grass replacement promised soon. Bottle brush trees will be cut back from hanging over pool deck. Palm trees will be trimmed the first week of August. Mulch scheduled for early November. Five separate shrub replacement orders are being scheduled. Social report: Vicki reviewed the recent and most successful Winter Season events and wine tasting. Two events are currently being planned for the summer group…June and September. Unfinished Business: Financial: A/R aging was discussed along with incentives to owners using ACH. The current incentive of monthly payments instead of quarterly payments is allowing the owner to use his own money 45 to 60 days on prepayment. Additional incentives were discussed at length and ultimately tabled for further discussion. And then an even longer discussion ensued over Provisions for Uncollected Accounts…it too was tabled for further discussion due to concerns over equitable contributions from the four phases…having different criteria in amenities, age and size. Everyone did agree that this type of “insurance” would be well suited looking ahead. The three sources for funding this “provision” were identified and discussed in detail: 1) Present reserves for uninsured losses. 2) Interest income from pooled reserve investments. 3) Reducing costs and costs running below budget. Mrs. Neyhart then presented a list of questions after reviewing the February Financials…these will be looked into through a planned review of invoices at the accountants office. These involved a couple of possible coding errors and a request for an explanation of some spikes in our water bill…most probably involving our main line irrigation problem at the entrance. UOC appointment: Vicki White was nominated to replace Mr. Niehaus as Sandpiper’s representative. Mr. Niehaus was thanked for his efforts this past year. Possible defective Fire sprinkler heads in our units: Mr. Strumm reviewed the history surrounding this now expired National class action suit. We have received a written proposal from Cintas at $30. Per head with certain exclusions. Ken has spoken with a Mr. Ed Pinera with Wayne Automatic Sprinkler Co. about another bid between $25 and $30. Ken will follow up with Mr. Pinera upon his vacation trip. He will also get a more complete explanation of the defect…so that we can send a proposal to our owners. New Business: Volunteers: Mr. Erickson cautioned the Board on the many volunteers working on projects in our community. He reviewed the concerns as presented to him at a recent CEU class put on by Attorneys and Insurance professionals. These concerns involve *) Accident insurance for volunteers. *) Medical bills/ WC policies. *The Association becomes a General Contract as far as Liability goes. Mr. Erickson was asked to contact our Insurance Broker to get possible additional coverage and report back. Social Activity Chairs: As the recent chair purchase did not exceed $500. And was covered by reserves…a vote was not needed. Next Meeting date: To be advised, due to departure of several directors going North for the summer. 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