ࡱ> 463b njbjb (*hhn$h h h h | $  ')))))),RU UQ  jQ Q Q .  'Q 4" 'Q Q VW@ ܈h   0xnQ nQ $$Dh $$h SANDPIPER ISLE CONDOMINIUM ASSOCIATION Board of Directors Meeting October 29, 2009 Call to Order: Mr. Witt called the meeting to order at 3pm following a brief Open Forum in the Clubhouse at 24311 Sandpiper Isle Way. To accommodate the arrival of seasonal Directors, the date of this meeting was changed from its regular third Tuesday of the month. Notice: Due notice was given through proper posting and e-mail blast. Quorum: Was established with all Directors being present. Minutes: Minutes of May 6, 2009 where reviewed and motioned to approve as written was made by Mr. McCoy, seconded by Ms. Haasapproved. Committee Reports: Building report: Mr. McCoy advised us of power washing and painting of the steps, stoops and railings in the4-plex buildings between November 2-4. Vicki has put out a notice. Palm and Oak trees touching the gutters and roofs where cut back. Greenscapes picked up the debris. Three gutter repairs and three rotted wood frames today/tomorrow on 24360, 24341, 24391, 24381. The burned out light in our pool have been replaced and the broken tile ordered. The poor fix on spa will also be fixed. The fountain was righted and is working well. A photo cell was put on the entrance light rather than the timer. The Mid-rise garage was washed this past FridayNancy and Gail were thanked for their efforts in getting the cars moved. The broken or missing light prisms were replaced thanks to Bob McCoys efforts. The pump testing will now be done by John DeSantis, our Housekeeper/ Janitorial service vendor. Rich King of Cintas came out to train. We are currently reviewing Fire Suppression vendors. Getting new quotes from Cintas (our current vendor), Wayne and FFS. Our Pest control vendor has sprayed for spiders, showing about an 80% improvement. We painted the lights on building 24360. Jack Lennon and Bob McCoy will be back at keeping our sprinklers in top working order. If anyone sees an association maintenance problem, please call Bob McCoy; when he is gone, he will give you a handymans number. Grounds: Connie Haas reported that Sandpiper Isle will be going green (both budget and eco). By replacing annuals and aging plants with native perennials that tolerate heat and drought and still provide a varied color scheme. Palm trimming (both over 14 and under) scheduled first week of December and researching ways to control problem areas during the Summer. Mulch is scheduled for the second week of December following trimming and rainy season. Sod- serious problem with chinch bugs (throughout area) due to drought. This is being treated regularly. Concerns for your area can be e-mailed to  HYPERLINK "mailto:manager@sandpiperisle.net" manager@sandpiperisle.net and will be addressed as soon as possible. Social: No report available at this time. Unfinished Business: Insurance: Our Broker is in the process of obtaining quotes from various suppliers currently. We really will not have firm numbers until mid-November. We based our proposed budget figures on pre-hurricane season estimates in July. These 10 to 12 percent estimates may come down now that we are almost out of hurricane season with no damaging storms to Florida. Jack was asked to contact Brown and Brown Insurance for their possible bid(s). New Business: Fire System Provider: As Mr. McCoy reported earlier, he is collecting and negotiating quotes from the three companies soliciting us for next year. A recommendation will be forthcoming by next meeting. A/R Aging: Mr. Erickson reviewed the foreclosures and late notices with the Board. Consolidated Bad Debt: Mr. Witt read the legal opinion response letter received recently from our Attorney. Based on the provisions contained in our Declaration, the proper way to account for the uncollected assessments due against a unit following a foreclosure of the first mortgage is to attribute all such amounts as Neighborhood Common Expenses collectable from all other unit owners. Our Accountant will work with our 2009 excess operating funds from the budget and the continingency line item were we in fact tried to provide for this bad debt. We will attempt to write off much of what we have incurred to date. We are scheduled for an audit at year end. Review/Approve proposed 2010 Budget: After considerable review; making changes in mulch, making assessment divisible by 12 and rounded, and any last minute insurance adjustmentsmotion was made by Bob McCoy to approve, seconded by Ken Strummmotion passed unanimously. This will be mailed to all owner next week. The Budget will then be finalized and approved at the next Board meeting scheduled for November 17, 2009. Pool Sign: After consider discussion, we will include the Pelican Landing Privacy phone number so that they can be contacted directly for enforcement issues. Pool Gate: A new top entry latch has been installed for ease of entry and departure. The key is still required for access to the clubhouse, locker room and fitness center. Pool Chairs: The completion of our chair and lounge replacement will be in January (7 chairs) for the height of season. We will keep the old chairs until they fall apart. BBQ Grill: We will replace with new in January, as replacement part and labor cost as much as buying new. Elevator Key Boxes: We need to get one Region 6 key for each of our elevators in the mid-rise for the fire department and two lock boxes for emergency situationsthis now FL Law. We have proposals for Mr. Schultz and our elevator service provider. Mr. Schultz will save us approximately $800.00 once he invoices us. Bank CD: Following motion by Mr. McCoy to move one expiring CD from Fifth/Third to BB&T, seconded by Mr. Strumm. This would be to an 11 month 2.25% note. Motion passed unanimously. Next Meeting: Tuesday, November 17, 2009 at 3pm in the clubhouse. 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